Board of Education Minutes
July 8, 2019
UNIFIED SCHOOL DISTRICT NO. 467
Meeting Time and Place
1. The Board of Education of Unified School District #467, Wichita County, Kansas met in regular session at 7:00 p.m., Monday, July 8, 2019 in Leoti.
2. Members present were: Brian Gerstberger, Jason Koehn, Jim Myers, Tammy Simons, Farrin Watt, Brandon Whalen, and Josh Young.
Also present were: Superintendent, Keith Higgins; Clerk, Tammy Mason; and Guests: Haydon Parks, Brant Douglas, Bruce Loy, Jordan Geyer, Simone Elder, and Nikki Bjurstrom.
Approved Consent Agenda
1. Jim Myers called the meeting to order at 7:00 p.m. After the Pledge of Allegiance to the United States flag, Josh Young motioned and Brandon Whalen seconded to approve the consent agenda, with the addition of item E, consisting of:
A. Agenda for the meeting.
B. Approve minutes of the June 10, 2019 meeting.
C. Payments of the bills.
D. Personnel Actions:
1. Appointment of Clerk: Tammy Mason is recommended.
2. Appointment of Treasurer: Teressa Ricke is recommended.
3. Appointment of Deputy Clerk: Beverly Higgins is recommended.
4. Approve a contract with Christina Baber, Summer Drivers’ Ed teacher.
5. Accept a resignation from Rachel Wiggs as bus driver.
E. Remove Jeannine Hassell, Treasurer, from Western State Bank account 30040313 and 30043813, and add Teressa Ricke as Treasurer to those accounts.
Motion passed 7-0.
Approval of Resolutions
2. A. Resolution No. 2020-1 concerning the Treasurer.
B. Resolution No. 2020-2 concerning meeting dates of the Board.
C. Resolution No. 2020-3 concerning depository of funds.
D. Resolution No. 2020-4 concerning waiver of requirements of fixed assets accounting practices.
E. Resolution No. 2020-5 concerning activity funds.
F. Resolution No. 2020-6 concerning early payment of bills to avoid penalties and/or take advantage of early discounts and the reimbursement of expenses incurred for extracurricular activities.
G. Resolution No. 2020-7 concerning establishing home rule by the Board of Education.
H. Resolution No. 2020-08 requiring teaching of Constitution on September 17 as required by Federal law as a condition of receipt of Federal funding.
Brian Gerstberger motioned and Tammy Simons seconded to approve Resolutions 2020-1 through 2020-08.
Motion passed 7-0.
Petty Cash Limits
3. Farrin Watt motioned and Jason Koehn seconded to set petty cash limits for each of the district’s activity funds: WCES=$300; WCJSHS=$1,500; Board Office=$1,000.
Motion passed 7-0.
Designation of Newspaper for Legal Publications
4. Brandon Whalen motioned and Brian Gerstberger seconded to designate the Leoti Standard as the newspaper for legal publications: to be so designated, the newspaper must be published at least once weekly within the boundaries of the school district.
Motion passed 7-0.
Designation of non-elected personnel to satisfy State &Federal requirements
5. Tammy Simons motioned and Jason Koehn seconded to approve the designation of non-elected personnel to satisfy State & Federal requirements: Each building principal to serve as the school official to report truancies for students who should be attending their respective attendance center for the 2019-20 school year. Keith Higgins as the purchasing agent for the school. Tammy Mason as the school food service representative. Also approval for participation in the free milk program for eligible preschool students. Delbert Schmidt as the hearing officer for free and reduced price meal applications. Jana Simon as the USD 467 Civil Rights Compliance Officer. Tammy Mason as Designated Agent for Kansas Public Employees Retirement System with Teressa Ricke as alternate signer. Each building principal as custodian of activity account receipts. Jana Simon as the homeless liaison and LCP coordinator.
Motion passed 7-0.
Approval of items concerning the 2019-20 School Calendar
6. Farrin Watt motioned and Brian Gerstberger seconded to approve items concerning the 2019-20 school calendar: Adoption of a 1,116 hour calendar for 2019-20. Designation of inclement weather days: May 22 and 26, 2020.
Motion passed 7-0.
Set meal prices for 2019-20
7. Tammy Simons motioned and Farrin Watt seconded to approve meal prices for the 2019-2020 school year: Student K-6; lunch $2.60, breakfast $1.30. Student 7-12; lunch $3.00, breakfast $1.60. Milk: .40 Adult Meal; lunch $4.00, breakfast $2.20. Motion passed 7-0.
Book Rental and Enrollment Fees 2019-20
8. Brandon Whalen motioned and Jason Koehn seconded to approve book rental and other enrollment fees for the 2019-2020 school year: Preschool qualifying for At-Risk $285.00 if paid in full at enrollment or $35.00/month August thru April includes daily milk; Preschool not qualifying for AtRisk $575.00 if paid in full at enrollment or $70/month August thru April includes daily milk; Preschool Supply Fee $25.00; Grades K-6 $50 includes workbooks; Grades 7-8 $60.00 includes workbooks; Grades 9-12 $60.00 does not include workbooks; Grades 7-12 $35.00 technology fee; Summer Drivers Ed for in District students $100.00, and for out of district students $200.00. Motion carried 7-0.
Substitute Teacher Pay
9. Jason Koehn motioned and Brian Gerstberger seconded to approve substitute teacher pay at $110 per day for fully licensed substitutes and $90.00 per day for emergency licensed substitutes. Motion carried 7-0.
10. Simone Elder and Nikki Bjurstrom presented an update on the community Pathways grants. Some of the items presented included: Simply Produce baskets from Leoti Foods; School Staff, Activity, and Nutrition Grants that promoted staff wellness, FACS room equipment, greenhouse, and equipment; Tobacco Cessation and Community Well Being; Bike Share and Safer Routes to School; Parks encouraging active play and tobacco free areas; and the Jr. Chef Program. There will be a community celebration on August 17th at the Wichita County park. Simone and Nikki left the meeting at 7:27 p.m.
Athletic Directors’ Updates
11. Haydon Parks and Brant Douglas presented updates on the schools’ programs. This summer has averaged about 40 participants in the weight program. The athletic programs are on a five year uniform rotation. Through teams running concession stands, they have been able to build up the uniform fund. This year the junior high volleyball team with receive new uniforms. Nine coaches from various sports will attend a coaching clinic in Topeka on August 5-7. They will start doing formal evaluations on all coaches as their season ends beginning with the 2019-2020 school year.
12. Jordan Geyer spoke with the Board about their decision to end the baseball program. The Board thanked him for coming.
13. Mr. Higgins, Superintendent, presented the final figures for the 2018-2019 school year. Due to the state budget program for the 2019-2020 school year not being available yet, Mr. Higgins proposed changing the Budget hearing to July 29th and the August meeting to August 19th. The Board was in agreement. The Budget must be to the County Clerk by August 23rd. The BCBS insurance premiums for the 2019-2020 school year were presented. There will be a slight decrease from last year. Jim Myers suggested Board members greet students the first week of school. The Board agreed.
14. Jim Myers presented a bid to do improvements to the football stands and buildings. The bid was for $13,900 and the money will be donated by an anonymous donor. Jim Myers motioned and Brian Gerstberger seconded to approve the bid and begin improvements. Motion passed 7-0.
Advisory Board Appointments
15. Brandon Whalen motioned and Josh Young seconded to approve appointments of Board members to various advisory boards including Farrin Watt with Jim Myers as an alternate and Brandon Whalen as second alternate to the HPEC Board of Directors, Brian Gerstberger to the Wichita County Recreation Board of Directors, Jason Koehn as the USD Professional Council member, Josh Young to the Northwest Kansas Technical College Board of Directors, Tammy Simons with Jason Koehn as alternate to the Wichita County Economic Development Board of Directors, Brandon Whalen and Josh Young to the Negotiations Committee, and Farrin Watt and Jim Myers to serve on the Calendar Committee. Motion Carried 7-0.
2020 Program Agreement forSchool Nutrition
16. Tammy Simons motioned and Brian Gerstberger seconded to approve the 2020 Program Agreement for School Nutrition. Motion passed 7-0.
17. Brian Gerstberger motioned and Josh Young seconded to approve the June 2019 recommended KASB policy revisions as presented. Motion passed 7-0.
Executive Session for Personnel
18. Farrin Watt motioned and Brian Gerstberger seconded to enter into executive session with Mr. Higgins present to discuss matters adversely or favorably affecting non-elected certified and classified staff pursuant to non-elected personnel exception under KOMA. The matters affecting the non-elected certified and classified staff members is their performance and employment. The Board will return to open session in the district board room at 8:50 p.m. Motion passed 7-0. Haydon, Brant, Bruce, and Jordan left the meeting at 8:15 p.m.
19. The regular meeting resumed at 8:50 p.m. No action was taken.
Executive Session for Negotiations
20. Brandon Whalen motioned and Jason Koehn seconded to enter into executive session with Mr. Higgins present to discuss matters adversely or favorably affecting negotiations pursuant to the exception for employer-employee negotiations under KOMA. The matters affecting negotiations are compensation and benefits for the 2019-2020 school year. The Board will return to open session in the district board room at 9:00 p.m.
21. The regular board meeting resumed at 9:00 p.m. Brandon Whalen motioned and Josh Young seconded to approve the Negotiated Agreement for the 2019- 2020 school year. Motion passed 7-0.
22. Jim Myers officially adjourned the meeting at 9:05 p.m.
______________________ Jim Myers, President
______________________ Tammy Mason, Clerk of the Board